Final answer:
To perform email activities effectively, consider the impact of your message, discretion, and whether the content is appropriate in written form. Proofreading is essential for clarity and professionalism, using tools like spell check and manual revision. For complex or sensitive matters, a verbal conversation might be more suitable than an email.
Step-by-step explanation:
Netiquette in Email Communication
When using the internet to perform email activities, it's essential to follow the principle of netiquette to make a positive impression online. This requires understanding your audience and the potential impact of your message. Emails can easily become public, so you should be discreet and consider how your message might be perceived if it were forwarded or shared. Before sending an email, reflect on its content and whether you would communicate the same message in person.
Proofreading your email is a crucial step in ensuring that your communication is clear and professional. You can use spell check, but it's also important to manually check for the correct use of homophones like "their" and "there" that spell check might not flag. Finally, verify the recipient's address to ensure your message reaches the intended person.
In professional settings, effective verbal and written communication is key. Your emails should adhere to professional format and style. Use proper spelling, grammar, and formatting, such as using bullets and numbering, avoiding all caps, and emphasizing key points with bold or italics. Keep paragraphs short and readable, with a blank line between them to make your email easy to follow on screen. When conveying complex matters or sensitive issues, consider a verbal conversation instead of a lengthy email.