Question

While Access allows you to leave several tables open at the same time, it is a good idea to get into the habit of ________ a table when you are finished with it.

1) saving
2) closing
3) exporting
4) renaming

Answer 1

To manage data efficiently in Access, it's advisable to close a table when finished with it to conserve memory and reduce clutter. Access saves data continuously, but closing tables is a best practice in database management.

Step-by-step explanation:

When working in Microsoft Access or any other database management system, it is a common practice to close a table when you are finished with it. This helps to reduce computer memory usage and avoids unnecessary clutter in your workspace, which can potentially lead to confusion or data manipulation errors. While Access automatically saves data as you enter it, the act of closing the table is an additional step to ensure that you are finished working with that particular dataset at the moment. It's comparable to how you save a document in a word processor, but in database systems like Access, saving happens continuously as data is entered or updated.

There is no need to switch between tables to answer this question, as the answer is a direct response to the operation that should be performed after finishing with a table. However, in a general database management context, grouping data differently in tables can be advantageous depending on the use case, such as optimizing queries or organizing data in a way that reflects relationships and business logic.