Final answer:
Organizational policies and procedures are designed to manage account setup, password changes, help desk support, access privileges, and privacy, ensuring that they address both traditional aspects like paper document security and modern concerns such as virus control and data breaches. They include steps to protect individual and corporate data, and actions to take in response to breaches. Continuous updating of rules to cover new issues like cyberbullying and identity theft is critical.
Step-by-step explanation:
Company Policies and Procedures
Company policies and procedures regarding account setup, password change, and help desk support are typically outlined in the employee manual. These procedures ensure that all employees have access to the necessary tools and understand how to maintain security and privacy.
Access privileges are granted based on the role and responsibilities of the employee, with appropriate procedures in place for requesting additional access or reporting potential violations. Employee identification and privacy measures are crucial for protecting both personal and company data, and thus are governed by strict policies.
Paper documents containing sensitive information are managed according to data protection policies to prevent unauthorized access. Virus control policies ensure that all devices are safeguarded against potential threats, with regular updates and security measures in place.
Security Management
Organizations must also have clear guidelines on the physical aspects of the workplace, such as safety areas, personalizing workspaces, storage of personal items, and use of shared resources. Strong protections for employee data, particularly regarding health records, are balanced against the costs and quality of healthcare services.
Increased security measures such as two-factor authentication, education on scam avoidance, and more robust protections for corporate websites are part of both individual and organizational strategies for safeguarding data.
In the event of a data breach, businesses, organizations, and individuals must understand the kinds of information that can be stolen, how it might be used, and the steps to take to prevent future breaches or mitigate the damage caused by such incidents.
Data Protection and Privacy
Individuals are advised to become familiar with their privacy rights, read privacy policies carefully, and adopt common safety measures to protect their data. When large-scale data breaches occur, such as those at major retailers or financial institutions, the compromised data can lead to identity theft and other privacy violations.
It is crucial for bureaucracies and institutions to continuously update their explicit rules covering emerging issues such as cyberbullying and identity theft, ensuring comprehensive coverage of these growing concerns.