Question

List the steps required to preview and open document, print a copy, then return to the document window.

Answer 1

To preview and print a document, and then return to the document window, one should navigate using their PDF viewer, ensure Track Changes is off, review all revisions, print the document, and then save the changes to avoid losing any edits.

Step-by-step explanation:

Steps to Review and Print a Document

To manage documents effectively, one must become familiar with their PDF viewer and word processor functions. Here are the key steps to preview and open a document, print a copy, and then return to the document window:

1. Preview the document by using the navigation tools within your PDF viewer, such as back and forward functions, to return to your starting point after clicking on hyperlinks.
2. Open the document in a word processor like Microsoft Word and ensure that Track Changes is turned off to prevent saving unintended edits.
3. To review changes, click on the Review tab and access the Reviewing Pane.
4. Print a copy of the document by selecting File > Print and choosing your printing preferences.
5. After printing, use the Review tab to navigate through revisions. You can accept or reject revisions individually or all at once, but it is advisable to review each change carefully.
6. When you finish reviewing the changes, save the document to retain any edits that you have made.

Understanding these functionalities will streamline your document management process and increase your efficiency.