Final answer:
EA customers with M365 add-on USLs should evaluate their current license usage, consolidate their licenses into an M365 suite, and review Microsoft's new offers at renewal. Consulting with Microsoft or licensing specialists and aligning licenses with user needs can simplify the renewal process.
Step-by-step explanation:
When an Enterprise Agreement (EA) customer with Microsoft 365 (M365) add-on User Subscription Licenses (USLs) and the underlying platform licenses approaches their renewal period, they can take certain steps to simplify their licensing. To streamline the process, customers should evaluate their current usage and determine if there are any changes in their requirements. They can consider consolidating their licenses by opting in for a holistic M365 suite which might provide a better value and easier management compared to a la carte options.
Additionally, customers should review new offers and updates from Microsoft that could fit their organizational needs, assess whether to transition to cloud-only licenses if applicable, and consult with Microsoft representatives or licensing specialists to optimize their agreement. It's also advised to take inventory of their current licenses, remove any unused ones, and hence, reduce complexity and potential costs. Ensuring that license counts align with user needs can prevent over-purchasing and simplify renewals.