Question

38) Which of the following is a tip for effective e-mail messages?

A) Avoid attaching long reports or providing links to web content.
B) Use the "return receipt requested" feature for all messages.
C) Avoid sending long, complex messages via e-mail.
D) Use multiple fonts, colors, and all caps to highlight your main points.
E) Avoid using e-mail signatures since they come across as being impersonal.

Answer 1

The most effective tip for e-mail messages is to avoid sending long, complex messages. Key strategies include using proper spelling and grammar, short paragraphs, and polite tone, along with proofreading before sending.

Step-by-step explanation:

The tip for effective e-mail messages among the options provided is to avoid sending long, complex messages via e-mail. An email should communicate your message in a clear, concise, and professional manner. Use correct spelling, proper grammar, punctuation, and capitals to show respect and professionalism to the reader. For effective readability, utilize short paragraphs, avoid using all capitals, and emphasize key points with bold or italics rather than multiple fonts or colors. Proofreading your email is crucial to ensure that all information is accurate and clear. Finally, consider the tone of your email, ensuring it is polite and courteous, and remember that emails can be easily shared, so be discreet about the content.

When composing your email, remember that less is often more in terms of complexity. Using bullets and numbering can help make points clear and easy to follow. Before sending, it is advisable to read your message out loud as part of the proofreading process to catch errors that might not be detected by spellcheck programs. Lastly, know your audience and the purpose of your email to ensure that your message aligns with your intentions and the recipient's expectations.