Final answer:
External factors such as the use of jargon, unclear communication protocols, cultural differences, language proficiency, and professional etiquette can all hinder effective communication in the workplace. Mastery of both verbal and nonverbal communication skills and sensitivity to diverse backgrounds are key to overcoming these barriers.
Step-by-step explanation:
Effective communication in professional settings can be hindered by several external factors. One such factor includes the use of specific terms or jargon that may not be understood by all parties involved, leading to confusion and miscommunication. Another factor is the mode of communication utilized in long-distance collaborations; relying solely on technology without clear protocols established can lead to misunderstandings. Furthermore, cultural differences can also play a role in inhibiting clear communication, as norms and expectations may vary greatly between diverse groups. It's also important to recognize the role of language proficiency and professional etiquette in workplace communication.
Other notable barriers include fluency issues that may cause awkward pauses or the use of verbal fillers, which can detract from the speaker’s credibility. Miscommunication can also arise when external factors like excessive paperwork, inadequate resources, or lack of support from peers and authorities create a stressful environment that hampers the ability to communicate effectively. Additionally, nonverbal cues such as gestures and facial expressions, when overused or insufficiently employed, can serve as distractions rather than emphasizing the communicated message.
To minimize these external hurdles to effective communication, it is critical to practice and develop both verbal and nonverbal communication skills, ensure clarity when using technical language, and establish clear expectations for communication methods and response times. Awareness of and sensitivity to cultural and socio-economic barriers can also lead to more inclusive and effective communication strategies in diverse environments.