Question

ACCOUNTING DOCUMENTS

Required Answer the following questions.
a. Which department is responsible for initiating the purchase of materials?
b. What is the name of the document generated by the department identified in (a)?
c. Typically, multiple copies of a purchase order are prepared. One copy should go to the vendor, and one is retained in the purchasing department. To achieve proper control, which other departments should receive copies of the purchase order?
d. What documents does the accounts payable clerk review before setting up a liability?
e. Which document transfers responsibility for goods sold to a common carrier?

Answer 1

ACCOUNTING DOCUMENTS

a. Purchasing Department

b. Purchase Order

c. Accounting Department

d. Purchasing Order, Delivery Note, and Suppliers' Invoice

e. Bill of Lading

Step-by-step explanation:

a) A purchase order (PO) as a commercial document is the first official offer issued by a buyer to a seller indicating types, quantities, and agreed prices for products or services. It controls the purchasing of products and services from external suppliers. Together with a supplier's invoice backed by a delivery note, it establishes financial liability.

b) Investopedia defines a bill of lading as "a legal document issued by a carrier to a shipper that details the type, quantity, and destination of the goods being carried." It also serves as a shipment receipt when the goods are delivered at a designated destination.

c) A delivery note is a document that is included with a shipment of goods to a customer, listing the description and quantity of goods shipped. It does not list the price of the goods.

d) A supplier invoice is the bill issued by a vendor for goods delivered or services rendered to a customer. It is also called a vendor's invoice.