Final answer:
When writing an important email, use a clear subject line, keep the message concise, and consider speaking in person if the issue is complex. Use proper spelling and grammar, organize content with bullets and numbering, and avoid caps lock. A proper salutation and sign-off are also important.
Step-by-step explanation:
When writing an email regarding an important issue, it is essential to use clear and meaningful subject lines to ensure the recipient understands the urgency and content of your message. Emails, as a form of communication, should be concise and to the point, particularly when addressing serious matters like challenging a grade or changing a work schedule. In cases where an email would exceed 200 words, it can be more effective to have a verbal conversation instead. However, if you choose to proceed with an email, remember to:
- Use correct spelling and proper grammar, including punctuation and capitals.
- Use your spelling and grammar checker.
- Incorporate bullets and numbering for clarity.
- Avoid using all capitals to not come off as yelling.
- Utilize bold or italics to emphasize key information.
- Read your message aloud and proofread before sending, and consider getting feedback from a colleague if necessary.
Always start your email with a proper salutation and conclude with a polite sign-off. Make sure to state the purpose of your email in the first couple of sentences to catch the reader's attention and ensure that they understand the email's intent immediately.