Question

Suppose you are the HIM Director at a large medical center that offers inpatient, outpatient, and emergency care at several sites in one state. Your medical center has announced that it will acquire a facility offering similar services in a neighboring state. The laws and regulations governing the retention and destruction of health records differ between these states. How does the lack of a consistent set of laws and regulations on these two matters affects the institution you serve, and outline the steps you would take to deal with the situation? Explain in full detail, the key legal aspects in this case. Provide examples and at least two references to support your explanation

Answer 1

Being the Director, duty has made it my responsibility to make my organisation to adhere and comply at each and every audit of the country. Here in one of my center we are keeping records and all document in consistent and manageable manner but other facilty we are acquiring is not too much correct in documentations.

Lack point

1. The use of Online documentation is not mentioned as laws

2. Laws are not so strict as to make all document in audit trail

3. All the document they are producing is not viewed by the auditor hence system become so loose.

4. As per timeline these laws are not revise due to which sophisticated system is not generated

5. All laws in such a way that it can be easily understood by the authority

6. This is the reason one institute is within the set of compliance but other one is not.

7. Traceability is not there which create question on authority.

My steps

1. Training the individuals about importance of documentation

2. Meeting with all experts

3. Periodic training to everyone

4. Implementation of audit trail software

5. Privileged group generation

6. Failure identification and analysis

7. Blockage on sharing of documentation without authority

Step-by-step explanation: