Question

Documents in a voucher system

Match each document in a voucher system in column one with its description in column two.

Document

1.

Purchase requisition

2.

Purchase order

3.

Invoice

4.

Receiving report

5.

Invoice approval

6.

Voucher

Description

____

A.

An itemized statement of goods prepared by the vendor listing the customerâs name, items sold, sales prices, and terms of sale.

____

B.

An internal file used to store documents and information to control cash disbursements and to ensure that a transaction is properly authorized and recorded.

____

B.

An internal file used to store documents and information to control cash disbursements and to ensure that a transaction is properly authorized and recorded.

____

C.

A document used to place an order with a vendor that authorizes the vendor to ship ordered merchandise at the stated price and terms.

____

D.

A checklist of steps necessary for the approval of an invoice for recording and payment; also known as a check authorization.

____

E.

A document used by department managers to inform the purchasing department to place an order with a vendor.

____

F.

A document used to notify the appropriate persons that ordered goods have arrived, including a description of the quantities and condition of goods.

Answer 1

Answer: 1 E, 2 C, 3 A, 4 F, 5 D, 6 B

Answer 2

Answer: 1 E, 2 C, 3 A, 4 F, 5 D, 6 B

Step-by-step explanation:

Purchase requisition - A document used by department managers to inform the purchasing department to place an order with a vendor.

Purchase order - A document used to place an order with a vendor that authorizes the vendor to ship ordered merchandise at the stated price and terms.

Invoice - An itemized statement of goods prepared by the vendor listing the customer's name, items sold, sales prices, and terms of sale.

Receiving report - A document used to notify the appropriate persons that ordered goods have arrived, including a description of the quantities and condition of the goods.

Invoice approval - A checklist of steps necessary for the approval of an invoice for recording and payment; also known as a check authorization.

Voucher - An internal file used to store documents and information to control cash disbursements and to ensure that a transaction is properly authorized and recorded.