Final answer:
The best practice for sending emails is to schedule them for a convenient time for recipients, prioritize work-life balance, and minimize distractions. Proofreading for clarity and correctness is essential, along with maintaining professionalism and considering the impact of the message. For sensitive issues, direct communication may be more suitable.
Step-by-step explanation:
When sending emails as part of your task queue, it is important to consider the convenience of your contacts and the effectiveness of your communication. Using an email scheduling tool can ensure that emails are delivered at a time that's most convenient for the recipient. It's also recommended to only check and respond to emails several times a day to enhance productivity and avoid constant distraction. Furthermore, maintaining a work-life balance by protecting private time is critical, and turning off electronic communications during off hours is a part of this practice.
Proofreading your email is a crucial step before sending. The process includes reading for clarity, using spell and grammar check, and ensuring correct word usage. Additionally, make sure the content of your email is respectful, using standard spelling, punctuation, and capitalization to make a good impression. Utilizing tools like bullet points, bold, and italics aids in enhancing readability and emphasizing key information without resorting to all capitals, which indicates shouting.
To send an effective professional email, it's vital to know your audience, consider the impact of your message, and be discreet, as emails can easily become public. If your message is lengthy or addresses a sensitive issue, opting for a phone call or in-person discussion may be more appropriate. Lastly, always verify whether you can submit assignments via email with your instructor before doing so.