Question

North Hills College has decided to implement a new registration system that will allow students to register online, as well as in person. As IT manager, you decide to set up a JAD session to help define the requirements for the new system. The North Hills organization is fairly typical, with administrative staff that includes a registrar, a student support and services team, a business office, an IT group, and a number of academic departments. Using this information, you start work on a plan to carry out the JAD session. Who would you invite to the session, and why? What would be your agenda for the session, and what would take place at each stage of the session?

Answer 1

To carry out the JAD session for defining the requirements of the new registration system at North Hills College, you should invite the registrar, student support and services team, business office, IT group, and representatives from academic departments. The agenda for the session should include an overview of the current process, identification of pain points, defining system requirements, prioritizing them, confirming technical feasibility, developing a roadmap, and discussing next steps. The session should be executed in a collaborative and inclusive manner, with active engagement from all participants.

Step-by-step explanation:

Invited Participants:

For the JAD session to define the requirements for the new registration system, the following participants should be invited:

• Registrar: The registrar is responsible for managing student records and will provide insights into the current registration process and the specific requirements of the new system.
• Student support and services team: This team assists students with various administrative needs, including registration. Their input will be valuable in understanding the challenges and requirements of students.
• Business office: The business office handles financial aspects related to registration, such as fee payment and billing. Their input will help in designing a system that is user-friendly and efficient in handling financial transactions.
• IT group: As the IT manager, you should actively participate and invite other members of the IT group to provide technical expertise and ensure the feasibility and compatibility of the new system with existing infrastructure.
• Academic departments: Representatives from academic departments should be included to understand any unique requirements or considerations specific to their departments.

Agenda:

The JAD session should be structured as follows:

1. Welcome and introductions: Begin the session by welcoming all participants and introducing the purpose of the session.
2. Overview of the current registration process: Provide a brief overview of the existing registration process to ensure everyone has a common understanding.
3. Identify pain points and challenges: Encourage participants to share their experiences and identify pain points and challenges associated with the current system.
4. Define system requirements: Facilitate a discussion to identify desired improvements and features for the new registration system.
5. Prioritize requirements: Collaboratively prioritize the identified requirements based on their importance and feasibility.
6. Confirm technical feasibility: Consult the IT group to validate the technical feasibility of the requirements and address any potential constraints.
7. Develop a roadmap: Outline the key milestones and timelines for the development and implementation of the new system.
8. Next steps and follow-up actions: Summarize the outcomes of the session, assign responsibilities for further actions, and clarify the next steps.

JAD Session Execution:

During the JAD session, it is important to foster a collaborative and inclusive environment where all participants feel empowered to contribute their perspectives and ideas. Encourage active engagement, use visual aids and tools like whiteboards or virtual collaboration platforms to facilitate discussions and document requirements. Assign a dedicated facilitator to keep the session on track, manage time, and ensure that the goals of the session are achieved.

Answer 2

In IT sector IT manager decides to have a JDA(joint Application Development) session first he has to keep the leader for it, The leader must be well educated and highly professional based experienced regarding the sector that he is dealing with it. JAD team will participate in discussions and plan to develop the criteria etc., There must be minimum of 3 to 4 members are needed for the discussion and provide support. The main agendas of the JAD session are

Agenda and different stages:

First they introduce the JAD members and see the requirements. They discuss the reason for the project and management. After that they provide clear view on the project and overview and discuss up to the clarification. Review the project and divide team members in to 2 to 3 members and allocate for the particular work. Discuss and develop all requirements and provide prototypes and all. finally report and prepare documentation and send it to the JAD team.

The main roles of the JAD team are: Managers who are provided for this team must research and provide the information on the particular project. Users who provide d information must see the line and developing level. The system analysis and object it managers look after issues, backups etc.,

Step-by-step explanation:

See attached picture.