Step-by-step explanation:
Here are some general guidelines for composing a message,
- Be polite
- Write in simple and understandable terms
- Ensure whether the intention of the mail is written clearly in the "subject" line
- Elaborate the purpose of writing the mail and the content is reader-friendly or receiver-friendly
- Avoid using harsh words
- Check for spellings and grammar
- Check whether attachments are included before sending the mail
- Check for "CC: carbon copy" which needs to be included