Question

Michelle is typing an e-mail to team members. The e-mail includes some issues that were discussed during a meeting and decisions that were made. Michelle is writing the _____.

Answer 1

Michelle is writing the minutes of a meeting and should ensure clarity and professionalism in her email by having a clear subject line, using proper formatting and grammar, and proofreading before sending. If the email is lengthy or covers complex issues, verbal communication might be more suitable.

Step-by-step explanation:

Michelle is writing the minutes of a meeting. It is crucial to compose your email with clear and concise language, ensuring it delivers the intended message effectively. When writing an email like this, here are some important guidelines to follow:

• Ensure the subject line is clear and directly references the content of the email to capture attention and relevance amongst many emails received daily.
• Use formal language with correct spelling, grammar, punctuation, and capitalization to convey professionalism and respect to the recipient.
• Proofread the email for clarity and to catch errors that spellcheck may have missed. This includes checking for the correct use of words such as 'there' versus 'their'.
• If the email is lengthy, exceeding 200 words and discussing complex issues, consider whether a verbal conversation might be more appropriate.

Emails in a professional setting should also be mindful of the appropriate audience, ensuring the email is sent only to relevant team members. Furthermore, when an email pertains to serious matters like challenging a grade or changing a work schedule, direct communication may be a better choice. Last, before sending your email, always double-check the recipient's address to ensure your message reaches the intended audience.