Answer :
The practice of seeing data flow around on its own without human interference, inaccuracies, or errors is known as office automation. It is the process of creating, collecting, storing, analyzing, and sharing sensitive office data using an automated technology in order to successfully complete basic day-to-day regular activities and operations.
1. Workflow designer that is simple
Hard-core system developers used to be the only ones who could create processes. As workflow software progressed, it assumed that the individuals who used it were also programmers.
However, a modern office automation system should start with the business user in mind, not the coder.
When you sit down to trial an office automation tool, start off by making your own workflows. How easy is it? Can you intuitively create the sequence of tasks needed to finish a process? If you can’t figure it out within the first five minutes, you need to move on to the next option.
Your business's activities should not be dictated by a piece of software. Instead, it should assist your employees in improving their current procedures.
2. Compatibility with mobile devices
Your office should be mobile, and so should all of your tools. Whether you have remote workers or just want to check in while waiting for a flight, the office automation solution you pick should perform just as well on a phone in China as it does on a PC in the office.
Your marketing strategy can't be postponed for a day simply because Greg is returning from his vacation in Machu Picchu.
You should be able to conduct your essential operations from a secure cloud and never have to worry about your data's location or security. If you use an office automation platform like Kissflow Workflow, Greg may review the marketing strategy on his phone while in the Peruvian hotel lobby and give his approval before going on to shoot pictures with the llamas.
3. Integration with other applications
You're not the only one using office automation software. You already have an internal database, a CRM, a marketing automation tool, and finance software, to name a few. You need a tool that doesn't just stay to itself when you're relying on so many systems.
Office automation software should be the easiest to combine with your other tools out of all the software available. If it doesn't, you'll be trapped moving data from one system to the next.
When evaluating office automation software, look for pre-integrations or check whether it takes use of linking to a platform like Zapier to gain access to hundreds of other cloud apps.
4. Analytics and reports
How can you tell whether your workplace automation is working? You can't judge the success of a procedure only on how pleased your employees are. Data is the ultimate decision-maker, and it's critical for your company to compare the history of a process, its speed, the quality of the product, and so on.
It's inconvenient and time-consuming to switch to another program to track your workflow data. Why not create a single piece of software that has reporting and analytics capabilities? The greatest office automation systems now include this capability as part of their core functionality.
5. Options for access control
You should assign access privileges to all of your business workflows the same way you limit admittance to your workplace.
Access control is an important component of a good workflow automation system because it recognizes this sensitive necessity. When looking for office automation software for your company, don't forget about this feature.