Once there lived a queen, she was a kind hearted person and wanted to see her subjects happy. Despite having few representatives of public, who told her about people's problems, some people were still unsatisfied. They once wrote a letter to the queen suggesting that public meetings should be hold at regular intervals in which decisions about subjects should be taken. The queen was really impressed by the suggestion and made a policy on the same. From then everyone was satisfied from the decisions.
Note:You may want to change the bold words as follows:
Queen: Minister/Official
Subjects: Citizens
Hope it helps!!