Question

The Town of Drexel has the following financial transactions. Prepare the journal entries necessary for the preparation of fund financial statements.

1. The town council adopts an annual budget for the general fund estimating general revenues of $1.7 million, approved expenditures of $1.5 million, and approved transfers out of $120,000.
2. The town levies property taxes of $1.3 million. It expects to collect all but 3 percent of these taxes during the year. Of the levied amount, $40,000 will be collected next year but after more than 60 days.
3. The town orders two new police cars at an approximate cost of $110,000.
4. A transfer of $50,000 is made from the general fund to the debt service fund.
5. The town pays a bond payable of $40,000 along with $10,000 of interest using the money previously set aside.
6. The Town of Drexel issues a $2 million bond at face value in hopes of acquiring a building to convert into a high school.
7. The two police cars are received with an invoice price of $112,000. The voucher has been approved but not yet paid.
8. The town purchases the building for the high school for $2 million in cash and immediately begins renovating it.
9. Depreciation on the new police cars is computed as $30,000 for the period.
10. The town borrows $100,000 on a 30-day tax anticipation note.

Answer 1

1. A. FUND: GENERAL FUND

Dr Estimated Revenues control $1,700,000

Cr Appr. Control $1,500,000

Cr Est. OFU control $120,000

Cr Budgetary Fund Balance 80,000

GOVERNMENT

No journal entry

2. FUND: GENERAL FUND

Dr Property Tax Receivable $1,300,000

Cr Allowance for uncollectible taxes $39,000

Cr Deferred Revenue $40,000

Cr Revenues-Property taxes $1, 221,000

GOVERNMENT: GOVERNMENTAL ACTIVITIES

Dr Property Tax Receivable $1,300,000

Cr Allowance for uncollectible taxes $39,000

Cr Revenues - Property taxes $1,261,000

3. FUND: GENERAL FUND

Dr Encumbrances control $110,000

Cr Fund-balance: reserve for Encumbrances

$110,000

GOVERNMENT

Commitments are not reported

4. FUND: GENERAL FUND

Dr OFU: transfer out $50,000

Cr Cash $50,000

FUND: DEBT SERVICES FUND

Dr Cash $50,000

Cr OFU: Transfer in $50,000

GOVERNEMNT

No journal entry

5. FUND: DEBT SERVICES FUND

Dr Expenditures - Principal $40,000

Dr Expenditures - Interest $10,000

Cr Cash $50,000

GOVERNMENT

Dr Bonds Payable $40,000

Dr Interest Expense $10,000

Cr Cash $50,000

6. FUND:CAPITAL PROJECTS FUND

Dr Cash $2,000,000

Cr Other Financing Sources-Bond Proceeds

$2,000,000

GOVERNMENT

Dr Cash $2,000,000

Cr Bonds Payable $2,000,000

7. FUND: GENERAL FUND

Dr Fund balance- reserve for Encumbrances $110,000

Cr Encumbrances control $110,000

Dr Expenditure: police vehicles $112,000

Cr Vouchers payable $112,000

GOVERNMENT

Dr Police Cars $112,000

Cr Vouchers Payable $112,000

8. FUND: CAPITAL PROJECTS FUND

Dr Expenditures - Building $2,000,000

Cr Cash $2,000,000

GOVERNMENT

Dr Building $2,000,000

Cr Cash $2,000,000

9. FUND

No journal entry

GOVERNMENT

Dr Depreciation Expense $30,000

Cr Accumulated Depreciation $30,000

10. FUND: GENERAL FUND

Dr Cash $100,000

Cr Tax Anticipation Note Payable $100,000

GOVERNMENT

Dr Cash $100,000

Cr Tax Anticipation Note Payable $100,000

Step-by-step explanation:

Preparation of the journal entries necessary for the preparation of fund financial statements

1. FUND: GENERAL FUND

Dr Estimated Revenues control $1,700,000

Cr Appr. Control $1,500,000

Cr Est. OFU control $120,000

Cr Budgetary Fund Balance $80,000

($1,700,000-$1,500,000-$120,000)

GOVERNMENT

No journal entry

2. FUND: GENERAL FUND

Dr Property Tax Receivable $1,300,000

Cr Allowance for uncollectible taxes $39,000

(3%*1,300,000)

Cr Deferred Revenue $40,000

Cr Revenues-Property taxes $1, 221,000

($1,300,000-$39,000-$40,000)

GOVERNMENT: GOVERNMENTAL ACTIVITIES

Dr Property Tax Receivable $1,300,000

Cr Allowance for uncollectible taxes $39,000

(3%*1,300,000)

Cr Revenues - Property taxes $1,261,000

($1,300,000-$39,000)

3. FUND: GENERAL FUND

Dr Encumbrances control $110,000

Cr Fund-balance: reserve for Encumbrances

$110,000

GOVERNMENT

Commitments are not reported

4. FUND: GENERAL FUND

Dr OFU: transfer out $50,000

Cr Cash $50,000

FUND: DEBT SERVICES FUND

Dr Cash $50,000

Cr OFU: Transfer in $50,000

GOVERNEMNT

No journal entry

5. FUND: DEBT SERVICES FUND

Dr Expenditures - Principal $40,000

Dr Expenditures - Interest $10,000

Cr Cash $50,000

($40,000+$10,000)

GOVERNMENT

Dr Bonds Payable $40,000

Dr Interest Expense $10,000

Cr Cash $50,000

($40,000+$10,000)

6. FUND:CAPITAL PROJECTS FUND

Dr Cash $2,000,000

Cr Other Financing Sources-Bond Proceeds

$2,000,000

GOVERNMENT

Dr Cash $2,000,000

Cr Bonds Payable $2,000,000

7. FUND: GENERAL FUND

Dr Fund balance- reserve for Encumbrances $110,000

Cr Encumbrances control $110,000

Dr Expenditure: police vehicles $112,000

Cr Vouchers payable $112,000

GOVERNMENT

Dr Police Cars $112,000

Cr Vouchers Payable $112,000

8. FUND: CAPITAL PROJECTS FUND

Dr Expenditures - Building $2,000,000

Cr Cash $2,000,000

GOVERNMENT

Dr Building $2,000,000

Cr Cash $2,000,000

9. FUND

No journal entry

GOVERNMENT

Dr Depreciation Expense $30,000

Cr Accumulated Depreciation $30,000

10. FUND: GENERAL FUND

Dr Cash $100,000

Cr Tax Anticipation Note Payable $100,000

GOVERNMENT

Dr Cash $100,000

Cr Tax Anticipation Note Payable $100,000