Question

Write a professional 1 page memo that responds to this problem.

Jack Jones is an employee who performs below expected levels. You hired Jack because he was highly qualified for the job, and he used to be an excellent worker. He has a personality that fits well in your company, and you want to keep him. Lately, Jack has been regularly late to work, misses work often, and spends a lot of time away from his desk when he is at work. As the department manager, you are in charge of communicating the news to Jack as well as providing him a feasible plan for improving his work performance.

Answer 1

A memo to Jack Jones discussing his recent performance and proposing a structured performance improvement plan. The goal is to support Jack in regaining his professional standards and to open communication channels to discuss and resolve any underlying personal issues affecting his work.

Step-by-step explanation:

Memo to Address Performance Issues and Improvement Plan

To: Jack Jones

From: [Your Name], Department Manager

Date: [Current Date]

Subject: Performance Improvement Plan

Dear Jack,

I would like to address a concern regarding your recent work performance. As someone who has been recognized as a highly qualified employee, your contributions are valued here. Unfortunately, I have observed that your punctuality and attendance have decreased, and there has also been a notable amount of time spent away from your desk during work hours.

This change has had an impact on departmental productivity and team dynamics. However, I believe in your abilities and want to support you in returning to your usual standard of excellence. To facilitate this, I propose the following performance improvement plan:

• Establish clear expectations for attendance and punctuality.
• Set specific, measurable goals for your work output.
• Schedule regular check-ins to discuss progress and any obstacles you may be facing.
• Provide resources or training, if needed, to help you meet your job requirements.
• Open a channel for communication where you can discuss any personal issues that may be affecting your work.

Please understand that these measures are meant to provide a structured pathway to regaining your professional standards. Your personality and past performance indicate that you are more than capable of achieving this. I am confident in your ability to return to being an integral part of our team.

We can meet to discuss this plan in detail and work together to set specific timelines for improvement. Your input in this process will be highly valuable.

I'm looking forward to discussing this further and setting you up for success.

Warm regards,

[Your Name]

Department Manager

Answer 2

Memo

From : Department Manager

Date : 01 May 2021

Subject : Improvement of Performance

This is to inform you that I have lately noticed that you have not able to meet the goal for the last 6 months and your average is average. I see that you are an excellent worker and have doing good but lately your performance level is not up to the mark. Also you are not punctual at your job which may hamper your appraisal or your incentives.

So going forward, I would like to ask you to be regular to work and work effectively for your overall growth. I would suggest you to be on time at work at complete your daily task for the day to achieve your targets. Your can also seta goal for the day so that your targets are achieved.

You are a true asset to the organization and we believed that your efforts will help you to grow and learn more.

I have attached a file which shows your performance for the last 6 months and also a feedback on how to improve.

Revert if there is any query.

Best Regards

Department Manager