Answer:1. How to Save a PowerPoint Presentation?
Once you have saved a PowerPoint presentation, you can easily save it again with just one click. Furthermore, you can also save a PowerPoint presentation in other formats. However, the process of saving a PowerPoint presentation is slightly different on Windows and on Mac.
Let’s understand the process in further detail.
1a. Saving a PowerPoint Presentation on Windows
To save a PowerPoint Presentation on Windows PC, you can follow either of the 2 simple methods.
Method-1: Using the “Save” button on Quick Access Toolbar
In the Quick Access Toolbar located at the very top of the screen, click on the “Save” icon.
The “Save” icon is located on the left side in the Quick Access Toolbar and looks like a floppy disk. Clicking on the “Save” button will immediately save the PowerPoint presentation in its current location as a “.pptx” file.
If you have opened a new presentation and you are saving it for the first time, clicking on the “Save” button will open a new explorer window. Simply navigate to the folder where you wish to save the new presentation on your computer, and click on “Save“.
Method-2: Using the “File” tab
Another, more common method is to use the “File” tab in PowerPoint to save your PowerPoint presentation.
Here’s what you need to do –
Step 1 – Click on the “File” Tab
Another way to save a PowerPoint presentation is to use the “File” menu. You have to first click on the “File” tab located at the left corner of the menu ribbon at the top of the screen.
Step 2 – Click on the “Save” option
This will open the backstage view in PowerPoint. Now, click on the “Save” option from the sidebar on the left side of the screen. This will save the Microsoft PowerPoint as a “.pptx” file in the current location.
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1b. Saving a PowerPoint Presentation on Mac
On a Mac computer, you can use the “File” menu as well to save the PowerPoint presentation.
The first step is to click on the “File” menu in the menu bar located at the top of the screen (above the PowerPoint window). This will open a dropdown menu. Click on the “Save” option from the dropdown menu to save the presentation as a “.pptx” file which is the standard format for presentations.
1c. Shortcut Keys to Save a PowerPoint Presentation
Microsoft PowerPoint also allows you to save a presentation with keyboard shortcuts. All you have to do is press the “Ctrl+S” keys on your keyboard in an open PowerPoint file. This will save the PowerPoint presentation.
1d. Best Format to Save a PowerPoint Presentation?
PowerPoint allows you to save a presentation in various different file formats! For instance, you can use the .ppt format if you wish to open the presentation file using PowerPoint 2007 or earlier. You can use .ppsx to open presentation directly as a PowerPoint Show file that opens it in the presentation mode.
In fact, there are several other formats you can save a presentation in. We shall explore how to save a PowerPoint presentation in several different formats later in the article.
However, the best format to save a PowerPoint Presentation is a “.pptx” file. This type can support all the latest as well as the older features of the PowerPoint presentation.
If you will be opening the presentation using a different software other than Microsoft PowerPoint, “.odp” is the best format. For printing, make sure to save the PowerPoint presentation as a PDF. That said, .pptx file format can help serve these purposes too.
2. How to Save a PowerPoint Presentation as PDF
Saving a PowerPoint presentation in PDF format is the suitable method for printing out your presentation. To save the PowerPoint presentation as a PDF file, follow the 4 easy steps.
Step-1: Click on the “File” Tab
Step-by-step explanation: