Compared to electronic filing, traditional file organization is more secure, but it still has drawbacks. Typically, electronic files may be accessed across a network, therefore it is feasible for an unauthorized individual to access electronic data via the Internet by employing hacking techniques. Computer viruses and other software security issues can also harm electronic data. On the other hand, electronic data is simple to backup in various locations, minimizing the chance of permanent data loss. Paper files, on the other hand, can be destroyed in fires and floods.
Electronic systems are more sophisticated than traditional file methods, which might make it harder for inexperienced employees to access and change data. To find a file, anyone can search alphabetized filing cabinets. Technical training may be necessary to locate and manipulate information in an electronic database, and user mistakes can lead to unintentional changes or data loss.