I think I can help
To end a meeting using Robert's Rules of Order, you typically follow these steps:
1. **Motions to Adjourn:** During the meeting, a member can make a motion to adjourn the meeting when they believe it's an appropriate time to conclude the proceedings. The motion should be phrased as follows: "I move to adjourn."
2. **Second the Motion:** Another member needs to second the motion by saying, "I second the motion to adjourn."
3. **Discussion (Optional):** In some cases, members may discuss the motion briefly, but this is not always necessary for a simple motion to adjourn.
4. **Vote:** The presiding officer (usually the chair) calls for a vote on the motion. In most cases, adjourning a meeting requires a majority vote of those present.
5. **Announce the Result:** The chair announces whether the motion to adjourn carries or fails. If it carries, the meeting is officially adjourned.
6. **Closing Remarks:** The chair may make any necessary closing remarks, such as thanking attendees or announcing the date and time of the next meeting if applicable.
It's important to note that Robert's Rules of Order provide a structured framework for conducting meetings and ensuring fairness and order in deliberative assemblies. The process for adjourning a meeting outlined above is a standard procedure, but specific rules may vary depending on the organization's bylaws or any special rules it has adopted.
Always refer to the organization's governing documents and any additional rules it follows to ensure that you are following the correct procedures for ending a meeting.