The project scope statement outlines the objectives, deliverables, and boundaries of a project. It provides a clear understanding of what needs to be accomplished and the limitations of the project. Translating the project scope statement into project work packages involves breaking down the project into smaller, manageable components called work packages. Here is how it is usually done:
1. Identify major deliverables: Review the project scope statement and identify the major deliverables or tangible outcomes that need to be produced. These deliverables are usually the primary components of the project and will serve as the basis for creating work packages.
2. Analyze dependencies: Identify the tasks or activities that need to be completed in order to produce each major deliverable. Determine the dependencies among these tasks, such as whether they can be done sequentially or if some can be done concurrently.
3. Break down tasks: Break down each major deliverable into smaller tasks or activities that can be easily managed. These tasks should be specific, measurable, achievable, relevant, and time-bound (SMART). The level of detail may vary depending on the complexity of the project.
4. Define work packages: Group related tasks or activities together to form work packages. A work package typically represents a manageable unit of work that can be assigned to a specific team or individual. It should have clear boundaries and defined outputs or deliverables.
5. Assign resources: Determine the resources, such as personnel, equipment, or materials, that are needed to complete each work package. Consider the availability and skills required for each resource.
6. Estimate duration and effort: Estimate the duration and effort required to complete each work package. This involves estimating the time and resources needed to complete individual tasks within the work packages.
7. Create a work breakdown structure (WBS): Arrange the work packages in a hierarchical structure known as a work breakdown structure (WBS). The WBS visually represents the breakdown of the project into smaller work packages, allowing for better organization and management.
By translating the project scope statement into project work packages, project managers can effectively plan, assign, and track the progress of a project. Work packages provide a detailed breakdown of the project, ensuring that each component is clearly defined and manageable.