Respectful communication maintained across the telephone, email, and fax machine is clarity, promptness and mindfulness.
Fairness and integrity are the foundation of respectful conversation. A dialogue based on fairness can be created by using a courteous communication style in encounters. This will enable all participants to contribute fairly. By abiding by these general rules, respectful communication can be maintained by phone, email, and fax:
1. Be precise and clear: Particularly when communicating via email or fax, it is important to ensure that the content is clear and simple to grasp. It is best to refrain from employing jargon or acronyms that the receiver might not comprehend.
2. React quickly: Whenever one receives a communication by phone, email, or fax, it is advisable to get back to the sender promptly. This demonstrates to the sender that their message is acknowledged.
3. Employ courteous and respectful language: Using polite and respectful language is essential to maintaining a respectful tone while talking by phone, email, or fax. Always end your sentences with suitable salutations and closings, like Thank you, regards, sincerely.