Officer in Charge,
Neighbourhood Police Station,
[Your City/Location]
Subject: Report on the Bus Accident During Our Club Excursion
Dear Sir/Madam,
I hope this letter finds you in good health. I am writing to inform you about a distressing incident that occurred on our recent excursion.
On [date of incident], we, the members of [Your Club's Name], were on a trip to [Destination]. Our journey was abruptly interrupted due to a devastating bus accident which took place around [exact time of the accident] on the [Name or number of the road/highway]. Our bus was involved in a collision with [describe other vehicle, obstacle, or circumstances].
Despite the severity of the accident, I am relieved to report that I managed to escape unhurt. Unfortunately, several of our club members have sustained injuries of varying degrees and are currently receiving medical treatment at [Name of the Hospital]. The exact cause of the accident is not known to us, but it appeared that it may have been due to [speculate cause if any like bad weather, another driver's error, technical fault etc.], and thus I felt it necessary to bring it to your immediate attention.
The driver of our bus, [Driver's Name], as well as any eyewitnesses at the scene, may provide more detailed accounts of the accident. We would appreciate any assistance you could provide in investigating this matter, as it would contribute significantly to our understanding of the incident and help us ensure the safety of our future excursions.
We would be very grateful for your prompt attention to this matter, and we trust that you will take the necessary actions required in such scenarios. Please let us know of any additional information or statements you may need from us.
Thank you for your time and service.
Yours faithfully,
[Your Name]
[Your Contact Information]
[Your Address]