Answer:
Before a meeting, the secretary is expected to prepare the agenda and distribute it to all attendees.
Step-by-step explanation:
Preparing the agenda involves listing the topics to be discussed, determining the order in which they will be addressed, and estimating the time needed for each item. This allows attendees to come to the meeting with a clear understanding of what will be discussed and how much time will be allotted for each topic. Distributing the agenda ahead of time also gives attendees the opportunity to prepare any materials or information they may need for the meeting.
In addition to preparing the agenda, the secretary may also be responsible for reserving the meeting room, arranging for any necessary equipment such as projectors or teleconference systems, taking notes during the meeting, and distributing meeting minutes afterwards. The secretary plays a vital role in ensuring that the meeting runs smoothly and that all attendees are well-prepared and informed.