Answer:
Dear Headteacher,
I am writing this report to explain the reasons behind our school volleyball team's late arrival at the National School Volleyball Tournament in Lusaka. As the delegation leader, I take full responsibility for the delay.
Our team was scheduled to arrive in Lusaka the day before the tournament. However, we encountered several unexpected challenges on our journey that caused significant delays. Firstly, our flight was delayed due to unforeseen circumstances beyond our control. We were forced to wait at the airport for several hours before we were able to board the plane.
Secondly, we experienced significant traffic congestion on the way from the airport to our accommodation. This was due to a major road accident that occurred on the highway, which caused significant delays for all road users.
Despite our best efforts to make up for lost time, we were unable to arrive at the tournament venue in time for our scheduled match. We understand that this was a significant inconvenience to the tournament organizers and the other participating teams, and we sincerely apologize for any inconvenience caused.
Moving forward, we will take extra precautions to ensure that such delays do not occur in the future. We will plan our journey well in advance, taking into consideration any possible challenges that may arise. We will also ensure that we leave ample time for unexpected delays and plan for alternative routes where necessary.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Delegation Leader