Answer:
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Head of Department’s Name]
[Department Name]
[University/College Name]
[Address]
[City, State ZIP Code]
Dear [Head of Department’s Name],
I am writing to bring to your attention a recent incident that occurred during the examination conducted in our department. There was a misunderstanding between one of our colleagues and an invigilator regarding the use of a calculator during the exam.
As you will recall, the exam instructions stated that only non-programmable calculators were allowed. However, the invigilator found a programmable calculator on the desk of our colleague which led to a brief dispute between them. Unfortunately, this situation created some tension and confusion amongst the students as well.
Upon further investigation, we discovered that our colleague was unaware of the calculator’s programming capabilities and had not intentionally brought it into the examination hall. We believe that this misunderstanding could have been avoided if the invigilators had properly checked the calculators before allowing them into the examination hall.
I strongly suggest that appropriate measures be put in place to ensure that such misunderstandings do not occur in the future. It is imperative that all invigilators are fully trained and equipped with the necessary tools to carry out their duties accurately and professionally. Additionally, I would like to request that a meeting be scheduled with all invigilators to emphasize the importance of clear communication and proper student conduct during exams.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]