Final answer:
To properly matrix an appointment book or EMR, information such as health records, pay schedules, timesheets, privacy policies, and workplace protocols is essential. Policies must focus on privacy, cost management, and data integrity, with clear guidelines on how to handle staff changes and workplace systems.
Step-by-step explanation:
When properly matrixing an appointment book or electronic medical record (EMR), it is essential to consider various factors that ensure the system functions efficiently and maintains the integrity of patient information. The information needed includes the health records of patients to schedule appointments or treatments effectively, the pay schedule to manage staffing needs, and details on how to treat overtime or absence such as being late or sick. Specifics on timesheets and attendance are also critical to ensure that all activities are properly logged and accounted for.
For a robust electronic health record system, policies must address the balance between the costs of treatments and diagnoses, patient quality of life, and risks to individual privacy. Questions that must be considered include:
- How can we ensure the privacy of electronic records while allowing for the necessary sharing among health providers to improve care quality and reduce costs?
- What are the protocols for epidemiologists or any other staff reviewing medical records to ensure the confidentiality of patient information?
- In case of staff changes, what information (e.g., passwords, client details) should be passed on to ensure continuity in accessing and managing EMRs?
Furthermore, to maintain a secure and safe work environment, information regarding safety areas, lunchroom locations, personalization of work areas, and storage for personal items is crucial. Knowledge of how to use the workplace's systems, such as telephones and databases, alongside relevant codes and passwords, is equally important for the handling of electronic medical records.