Question

If documents are transffered to alternate media, what action must be taken before the original records are destroyed?

Answer 1

Several actions must be taken before the original records are destroyed when documents are transferred to alternate media.

Step-by-step explanation:

When documents are transferred to alternate media, such as digital copies, several actions must be taken before the original records are destroyed.

1. First, it is important to ensure that the alternate media accurately represents the information contained in the original documents. This could involve verifying the quality of the digital copies, confirming that all necessary metadata is included, and checking for any errors or discrepancies between the two versions.
2. Second, a backup of the alternate media should be made to prevent loss of data in case of any unforeseen issues.
3. Finally, once the accuracy and integrity of the alternate media have been confirmed and a backup has been created, it is safe to proceed with the destruction of the original records following any applicable legal requirements or organizational policies.