Final answer:
To create a professional and effective email, ensure your email address is appropriate and that your subject line clearly indicates the message's purpose. The content should follow standard writing norms and be proofread for clarity and correctness before sending.
Step-by-step explanation:
Criteria for Creating a Great Email
To ensure that your email is professional and effective, there are key criteria you should follow.
Your Email Address
Your email address sets the tone for your communication. Make sure it is appropriate and reflects a professional image. An email address is part of your digital introduction, and thus, making a good first impression is essential.
Subject Line
The subject line of your email should clearly indicate the purpose of your message. This helps the recipient understand the email's content at a glance and is crucial for priority management.
Content of Your Email
The content of your email should adhere to standard spelling, punctuation, and capitalization. It's important to respect your reader by crafting messages that are to the point, using short sentences and paragraphs. Including bullet points or numbers can make the email easier to read, and avoiding ALL CAPITALS is essential as it implies shouting.
Remember to use formatting, such as bold or italics, to emphasize key words or phrases, and to proofread your email before sending. Professional emails should reflect consideration of the recipient, being mindful of humor and discretion, as emails can be forwarded or shared beyond the intended audience.