Final answer:
A business letter is used for formal correspondence with various entities and should be clear, concise, and adhere to formality and correct titling. When referencing organizations, use the full name followed by an abbreviation, and then the abbreviation thereafter.
Step-by-step explanation:
When engaging in formal correspondence with entities outside the Department of Defense, such as agencies, businesses, or individuals, it is essential to use the proper format for a business letter. This type of letter is suitable for a variety of formal interactions, including addressing companies, politicians, or institutions about matters like school funding, product refunds, or job inquiries. It is crucial to address the recipient appropriately by title, and if writing to a company, to include the company name in the address. Be sure to be clear, concise, and to the point in your correspondence, always keeping in mind that text language and informalities are not accepted in professional business communication. When referring to well-known organizations or agencies for the first time, write the full name followed by the abbreviation in parentheses, then use the abbreviation in subsequent references to maintain clarity and formality. Lastly, adopting the correct form and style of business writing can distinguish oneself in various professional scenarios, such as in cover letters and college application essays.