Final answer:
An RFI is generated when a designer needs further clarification, additional information, or to ensure understanding among stakeholders, especially after staff turnover. It is crucial for successful project completion and client satisfaction.
Step-by-step explanation:
A Request for Information (RFI) form is typically generated by a designer when there is a need for further clarification on a project, or when information is missing or incomplete. The necessity for an RFI can arise at various stages of the project, especially when ensuring all parties involved have a complete understanding of the project plan and design decisions. The RFI process allows for stakeholders, including researchers, community members, and other collaborators, to provide feedback and to ensure that the project meets the customer's needs effectively. It is also essential when there has been staff turnover and the incoming personnel require information to understand the project thoroughly. Gathering feedback and conducting a thorough needs assessment are crucial in the design process, for both the researcher and end-users, to ensure that the project outcome will be successful and that it addresses all aspects of the client's problem. In situations where the project serves as a solution to a local problem, disseminating the acquired information effectively is equally important.