Final answer:
The question implies a procedural action where an officer must report the loss of departmental articles and record it in official records. The terminology to be used varies with the organizational structure but typically involves reporting to a supervisory role and documenting the loss in an official log or database.
Step-by-step explanation:
The officer in charge, often referred to as the Shift Officer, Battalion Chief, or Section Leader depending on the specific organizational structure, shall promptly report the loss of any department article to an authoritative figure within the organization. This report should be made to the appropriate individual, typically the Records Officer, Logistics Officer, Personnel Manager, or Chief of Operations, who handles such incidents. After reporting, the officer must make proper entries in the department's official records, which could be called the property log, equipment database, inventory records, or loss register.
Without additional context, it is difficult to determine the most accurate terms to fill in the blanks. This protocol is likely specific to a particular organization or department within the field of business, especially one that deals with asset management or inventory control.