Question

Darcy, an HR representative, and Evan, a new employee, work in a state that grants them the privilege of seeing their personnel files. Evan requested such access. Darcy remained in the room while Evan reviewed his files, but refused to allow him to correct file data he deemed inaccurate. What mistake did Darcy make in this scenario?

a. Darcy should have denied the existence of Evan's personnel file.
b. Darcy should not have allowed Evan to see his personnel file.
c. Darcy should not have remained in the room while Evan reviewed his file.
d. The policy as written is effective.

Answer 1

The correct answer is option d, as the policy is effective and Darcy's actions align with many state laws that allow file review but not direct alterations by the employee.

Step-by-step explanation:

The correct answer is option d. The policy as written is effective. According to many state laws, employees are allowed to access their personnel files, but this does not necessarily include the right to alter the contents of the file. While Evan, the employee, has the privilege to review his personnel records, the HR representative, Darcy, was correct in not allowing him to make corrections directly. It's common practice for an HR representative to remain present to ensure the security and integrity of the personnel file during the review. If Evan believes that there is inaccurate information in his file, he may have the right to request that the employer investigates the matter and updates the file if inaccuracies are confirmed, but he does not have the immediate right to make corrections himself.

When Evan requested access to his personnel file, he had the right to review it. However, Darcy made a mistake by staying in the room while Evan reviewed the file. This violates Evan's privacy and undermines the purpose of granting employees the privilege to see their personnel files.

Darcy's refusal to allow Evan to correct inaccurate data is another mistake. As an HR representative, Darcy should ensure the accuracy of the personnel file and address any discrepancies or errors found.