Final answer:
Email communications are more at risk because they are harder to secure than paper records, and the content can easily be leaked or misinterpreted. Users should maintain professional standards in their email content, with particular attention to security, audience, and language used.
Step-by-step explanation:
The use of email may put a business at more risk than memos or letters stored as paper records primarily because email communications are more difficult to secure. Despite the convenience and speed of email, it lacks the inherent physical barriers that traditional paper correspondence offers. In today's digital environment, emails can be intercepted, altered, or inadvertently sent to the wrong recipients. Moreover, businesses need to be wary of email content and the potential for sensitive information to be leaked, either intentionally or unintentionally. When composing emails, one should adhere to professional standards and consider the consequences of the email being shared beyond the intended audience.
Email users are advised to avoid slang and to ensure that their messages include correct spelling and grammar, maintaining a professional tone that reflects well on the sender and their organization. Proofreading and considering the email's content in the context of how it reflects on the sender and could potentially impact the reader or unintended viewers are crucial for maintaining professionalism in workplace communication.