Final answer:
If a letter is to be distributed to other people in addition to the recipient, a copy notation is inserted at the bottom of the letter. Option D is correct.
Step-by-step explanation:
In business correspondence, when distributing a letter to additional recipients besides the primary one, a "copy" notation is inserted at the bottom to indicate this. It typically appears as "cc:" followed by the names of the other recipients. This practice ensures that all parties listed are aware that they have received a copy of the letter.
Noting "cc:" or "copy" at the end of a letter serves as a courtesy, informing the primary recipient that others have been included in the communication. This practice helps maintain transparency and keeps everyone informed of the correspondence's distribution.
By using this notation, it's clear who the primary addressee is and who is receiving a courtesy or informational copy. This practice is essential in professional communication to ensure that all relevant parties are kept in the loop and that there's a record of who received the communication.
Correct answer: D. Copy
Complete question:
If a letter is to be distributed to other people in addition to the recipient, a/an _______ notation is inserted at the bottom of the letter.
- A. subject
- B. attention
- C. enclosure
- D. copy