Question

How can access to a File Cabinet document be granted to someone outside the company?

A. Mark the document Private and send the URL to the recipient
B. Restrict the document to a Group and send the URL to the recipient
C. Mark the document Available Without Login and send the URL to the recipient.
D.Add the recipient's name to a list of permitted viewers and send the URL to the recipient

Answer 1

To grant access to a File Cabinet document to someone outside the company, the best option is to add the recipient's name to a list of permitted viewers and send the URL to the recipient. This ensures that only authorized individuals can view the document, protecting sensitive information.

Step-by-step explanation:

The correct answer is D. Add the recipient's name to a list of permitted viewers and send the URL to the recipient. By adding the recipient's name to a list of permitted viewers, access to the File Cabinet document can be granted to someone outside the company. This ensures that only authorized individuals can view the document, protecting sensitive information.

Marking the document as Private and sending the URL to the recipient (Option A) would limit access to only those who have login credentials. Restricting the document to a Group and sending the URL to the recipient (Option B) would still require the recipient to have the necessary permissions within the group. Marking the document as Available Without Login and sending the URL to the recipient (Option C) would make the document accessible to anyone who has the URL, which may not be ideal for confidential information.