Final answer:
To write in a conversational style, consider if you would say your message face-to-face, while maintaining appropriate formalities and clarity. Proofreading and considering the wider audience are also important steps.
Step-by-step explanation:
To write an email in a conversational style, one should ask themselves the question: 'Would I say this to someone if I were speaking to them face-to-face?' This approach encourages natural, friendly communication that mirrors an actual conversation, making it more likely to be well-received. Remember to maintain appropriate formalities and avoid casual language that could lead to misinterpretation. It's crucial to use standard spelling, punctuation, and capitalization to show respect for the recipient and to make a good impression. Moreover, it's important to consider the tone of your email, ensuring it's polite and courteous without being overly familiar. For more substantive or sensitive concerns, a face-to-face conversation or phone call may be more suitable than an email.
Proofreading your email is a vital step to avoid errors and ensure clarity. Employing business letter format and style adds to the professional quality of your message. As a student, learning to write professional emails is essential, as it prepares you for formal correspondence in the future. Lastly, considering who else might view the email and the potential impressions it may leave is imperative.