Final answer:
Pharmacies must conduct controlled substances inventory counts every two years, when the pharmacist-in-charge changes, when opening a new pharmacy, or when closing the business. The DEA mandates this to ensure accurate tracking and prevent drug diversion.
Step-by-step explanation:
Pharmacies are required to perform controlled substances inventory counts to comply with regulations enforced by the Drug Enforcement Administration (DEA). These counts must be conducted every two years or in circumstances such as when the designated pharmacist-in-charge changes, or when opening a new pharmacy.
Every pharmacy holding DEA registration must adhere to the Controlled Substances Act (CSA), which mandates proper record-keeping for controlled substances. The inventory count is a critical component of record-keeping, as it enables the tracking of controlled substances and prevents diversion. Inventories can be either exact counts for Schedule II drugs or estimated counts for Schedules III through V, provided the container holds more than 1,000 tablets or capsules. If the business activity ceases, an inventory must be taken on the closing date. Moreover, if significant losses of controlled substances are discovered during the inventory, the DEA must be notified through Form 106. A step-by-step process includes:
- Choosing the designated inventory date
- Counting legally required controlled substances meticulously
- Documenting the inventory properly
- Retaining the inventory records for at least two years