Final answer:
In hard-copy medical records, errors should not be deleted. Corrections should adhere to proper procedures by making modifications in a way that preserves the original entry for complete and accurate recordkeeping. Hence, option (4) is correct.
Step-by-step explanation:
In hard-copy medical records, errors should NOT be deleted. When an error is found in a hard copy medical record, it is imperative to correct it accurately and to ensure the correction is done in a compliant manner that preserves the integrity of the record. Deleting information can lead to gaps in patient information, which can compromise patient care and violate legal and regulatory recordkeeping requirements.
Instead, errors should typically be corrected by drawing a single line through the incorrect entry, writing the correct information nearby, and initialing and dating the change. This process should be done by an organization's policies and procedures, and the change should be reported as needed to maintain transparency and accuracy.