Final answer:
When a patient's medical record is removed from the filing system, it is typically replaced with a placeholder or tracking form to indicate its temporary unavailability and provide information on its location. This helps ensure the record can be easily found and returned to the filing system.
Step-by-step explanation:
When a patient's medical record is removed from the filing system, it is typically replaced with a placeholder or a tracking form. The placeholder or tracking form will indicate that the record is temporarily unavailable and provide information on where the record has been sent or relocated.
For example, if a medical record is removed for review by a specialist, a tracking form may be used to document the record's location and status. This ensures that the record can be easily found and returned to the filing system once the review is completed.
By using a placeholder or tracking form, healthcare organizations can maintain accurate records and prevent the loss or misplacement of patient information.