Final answer:
Upon discovering a defect during a spot or random examination, an inspector should thoroughly document the defect, assess its severity by comparing it to standards, and report it for corrective action, while also using visual aids for further examination when needed.
Step-by-step explanation:
When an inspector conducting a spot or random examination finds a defect, it is important to follow proper procedures to ensure that the issue is documented and addressed appropriately. Firstly, note the defect precisely, recording details such as color, shape, size, texture, and arrangement. This level of detail is crucial for assessing the scope and impact of the defect. If possible, visual aids like sketches, photographs, or videos can be immensely helpful for further examination and reference. In some cases, speaking the notes into a recording device can capture additional nuances such as characteristic sounds at the site.
After documenting the defect, the inspector should compare the findings to existing standards or expectations to gauge the severity of the issue. This is similar to experts using their initial sense to identify possible mistakes before conducting a detailed analysis. Upon determining the defect's impact, the inspector should report it to the relevant authorities or parties responsible for quality control, so that corrective action can be taken promptly. The aim is to rectify any issues to maintain the integrity and safety of the overall process or product.
In cases where the defect may impact safety or compliance, immediate action may be necessary, and thus the inspector should be well-versed in the protocols for such situations. Taking a random sample or conducting spot checks is a way to ensure continuing quality and compliance with standards, making the role of the inspector crucial in any quality assurance process.