Final answer:
The documents available in the Document revision field depend on the user's group memberships and the permissions set on the Managed Document record. The provided reference outlines steps like toggling Track Changes and using the Reviewing Pane for managing document revisions in Microsoft Word.
Step-by-step explanation:
The system determines which documents are available for selection in the Document revision field based on permissions and group memberships associated with the Managed Document. When creating a PDF Document template, particularly in applications like Microsoft Word, you generally need to have the appropriate access rights or ownership to select and revise documents. This process is not explicit in the reference provided, but typically:
- Your group memberships and the Document owner field on the Managed Document record determine visibility and access.
- You may need to be a member of the Owning Group for the Managed Document.
- It is less common that all documents are visible or that you must have created the Managed Document record; access is usually governed by permissions rather than authorship alone.
When editing documents, it's essential to understand how to use the review features of software like Microsoft Word to manage and review document revisions. This includes knowing how to toggle Track Changes off to prevent accidental edits, how to use the Reviewing Pane to display all changes, and how to navigate and accept or reject specific revisions.