Final answer:
Health record abstraction is an automated or manual process performed by health information department staff to collect patient information for various purposes.
Step-by-step explanation:
The process described in the question is known as health record abstraction. It involves the collection of patient information by the health information department staff. This information is used to determine the prospective payment system (PPS) status, generate indexes, and report data to quality improvement organizations (QIOs) and state and federal agencies.