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External User Sharing

You have a dashboard named Sales_01 hosted on your Company Workspace. You need to share the dashboard with external guest users giving them editing and manage content permissions.

How guest users can be integrated into the Organization users Tenant?

User Shazow
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Final answer:

Guest users can be added to an organization's Company Workspace by first inviting them as Guest Users in Azure Active Directory and then assigning the necessary permissions to the dashboard. Ensure external sharing is enabled and complies with licensing requirements.

Step-by-step explanation:

External guest users can be integrated by inviting them as Guest Users in the Azure Active Directory (AAD) and assigning the appropriate permissions on the Company Workspace. Ensure the external sharing settings and licenses allow for this level of access.

To share a dashboard with external users and give them editing and content management permissions, first, the organization must enable external sharing. In the case of applications such as Microsoft's Power BI, this involves inviting the external guest users to the organization's Azure Active Directory. Once the guest users are invited and have accepted the invitation, they can be added to the Company Workspace like any other regular user. It is critical that you check your Power BI tenant settings to ensure that external user sharing is enabled. You will then be able to assign permissions to the external users directly on the dashboard or underlying reports and datasets.

The next step after inviting guest users is assigning them the necessary permissions. Typically, editing and manage content permissions would require assigning the external guest an equivalent role like that of a standard member or contributor within the workspace.

User Richard Vivian
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