Question

Which of the following is NOT true about enhancing a report with conditional formatting?

1) You can change the fonts and colors of fields only when certain conditions are met in the field.
2) If a field value meets the conditions you specify, then the formatting will be applied.
3) Conditional formatting is a useful tool to automatically highlight sales numbers on a report if they meet a certain threshold, or to highlight students' grades when they exceed a certain limit.
4) Access determines the font color and font effects for the formatting.

Answer 1

The incorrect statement about conditional formatting is that Access determines the font color and font effects automatically. Conditional formatting is user-defined and Access requires the user to set specific rules for any formatting to be applied.

Step-by-step explanation:

The statement that is NOT true about enhancing a report with conditional formatting is number 4) Access determines the font color and font effects for the formatting. Conditional formatting in programs such as Microsoft Access allows users to define the conditions under which specific formatting actions occur. Users have the ability to set their own colors and effects based on the rules they create.

For example:

• If a sales number is above a certain value, it could be highlighted in green using conditional formatting.
• If a student's grade exceeds 90%, you might choose to have that grade display in bold to make it stand out.

This customization is up to the individual creating the report, and Access or any other reporting software does not automatically determine these formatting details without user input.