Question

Which of the following is NOT true when entering data manually?

1) If the data does not already exist in another form, you can type the data directly into Access.
2) Data can be directly entered into a table.
3) Data can be entered in a form.
4) When you open a table in Design view, you can type data directly into the table.

Answer 1

The incorrect statement is that you can enter data in a table's Design view. Design view is solely for setting up the table's structure; data entry is done in Datasheet view or through a form.

Step-by-step explanation:

The statement that is NOT true when manually entering data is: "When you open a table in Design view, you can type data directly into the table." In Microsoft Access, Design view is used for setting up the structure of a table – defining fields, data types, and other properties – not for entering the actual data. Therefore, you cannot enter data directly in a table while in Design view.

Data can indeed be entered directly into a table in Datasheet view or through a form created for this purpose. Manual entry is particularly useful when the data does not exist in another digital form or requires human input for verification or correction.

Choosing between entering data into a table or form depends on the user’s preference and the complexity of data. A form can provide a more user-friendly interface, especially when the table has many fields or when data validation rules need to be applied.