Question

Which of the following is NOT true when copying and pasting data from Excel into Access?

1) There cannot be missing columns or columns in different orders between the two files.
2) Copying and pasting requires that the columns be exactly the same in Excel and Access.
3) If you have any doubt about the data being compatible, use the Append feature to add the data to the table.
4) You cannot paste fields that are nonnumeric into numeric fields.

Answer 1

The statement about copying and pasting from Excel to Access requiring no missing columns or different column orders is not true; Access can manage as long as data types are compatible. You must ensure compatibility or use the Append feature if there is a doubt.

Step-by-step explanation:

The statement that is NOT true when copying and pasting data from Excel into Access is: There cannot be missing columns or columns in different orders between the two files. This statement is incorrect because Access can handle pasted data from Excel even if there are missing columns or the order of columns is different, as long as the data types are compatible. When copying and pasting, while it is beneficial for the column names and data types to match, Access provides flexibility. Also, pasting nonnumeric data into numeric fields in Access will result in an error because of incompatible data types. If uncertain about the compatibility, it is safer to use the Access Append feature to add data to a table.

In general, grouping data differently in Excel might have advantages depending on the task at hand, such as summarization or looking for patterns. However, the compatibility when transferring to Access concerns the data types and the structure rather than the grouping per se.