The correct answer to the student's question is option 2, Print Preview, which shows how the report would look on the printed page and allows the user to alter page layout.
The view that shows how the report would look on the printed page and allows you to change the page layout is the Print Preview. This view is essential when working with documents as it facilitates the visualization of the final outcome before printing. It provides a real-time representation of the document, giving you the ability to check the layout, margins, fonts, and other formatting requirements.
In the Print Preview, not only can you see how your report is organized, including all the visuals like graphs and tables, but you can also ensure that all elements are aligned with the formatting guidelines, such as using 8 1/2 x 11" white paper, 1-inch margins, and a readable font.
Using this view is a critical step in the writing process, as outlined in instructions for constructing reliable and coherent reports, which consist of assessing the rhetorical situation, drafting a thesis, and organizing ideas clearly. Ultimately, the Print Preview function is a key tool in producing a professional and well-structured report.